Every job order entered manually. Every candidate screened by phone. Every submittal formatted by hand. Every invoice chased down. We automate all of it — so your team can focus on placing people, not pushing paper.
// Your Workflow
Toggle between your current state and what Suretek automates. The red stages are costing you hours every week.
5 of 7 stages involve manual work your team does every single day.
// What Changes
Based on a typical 3–5 recruiter staffing agency in San Antonio.
Don't see your platform? We build custom integrations for any system with an API.
// Why Automate Your Staffing Agency
San Antonio staffing agencies live and die by speed. The agency that reaches a qualified candidate first and gets them submitted to a client fastest wins the placement. When your recruiters are buried in manual outreach, timesheet chasing, and onboarding paperwork, you are losing placements to agencies that have automated those steps.
Suretek AutoPilot integrates with Bullhorn, JobDiva, Avionte, and other ATS platforms to automate candidate outreach sequences, onboarding document collection, timesheet reminders, and client reporting. Your recruiters focus on sourcing and relationships — the automation handles the follow-through.
Most staffing agencies in the 3–25 recruiter range are running their back office on a combination of manual emails, spreadsheet tracking, and calendar reminders. That breaks down at volume. Automation scales with your placements without adding headcount.
We typically have staffing agency automation live in 5–10 business days. Works with your existing ATS and payroll systems — no switching platforms.
// COMMON AUTOMATIONS FOR STAFFING AGENCIES
Automatically send outreach sequences to candidates matching open job orders. Follow up at 24, 48, and 72 hours. Your recruiters only engage with candidates who respond.
Automatically send onboarding packets when a candidate accepts a placement. Collect I-9, W-4, and direct deposit forms digitally. Follow up every 24 hours until complete.
Send automated timesheet submission reminders to placed candidates every Friday at 3pm. Send escalation alerts to recruiters when timesheets are missing by end of day.
Automatically generate and send weekly placement activity reports to clients. Keep clients informed without your account managers spending hours in spreadsheets.
Automatically reach out to candidates who have been inactive for 60–90 days. Keep your talent pool warm without manual effort from your recruiters.
Automatically notify matching candidates when a new job order is posted. Get submissions in front of clients faster than competing agencies.
// Frequently Asked Questions
Yes. We integrate with Bullhorn, JobDiva, Avionte, PCRecruiter, and most platforms with an API. If your ATS is not listed, contact us — we build custom integrations.
Yes. Automated onboarding document collection with completion tracking and timestamped logs helps maintain I-9 and other compliance records consistently across all placements.
Most staffing agency automation setups are live in 5–10 business days. We map your placement workflow, configure automations, test in your environment, and hand you a runbook.
Yes. We configure separate automation workflows for temp, contract, and direct hire placements — each with the appropriate onboarding, follow-up, and reporting sequences.
A 10-recruiter agency saving 5 hours per recruiter per week on manual follow-up recovers 50 hours per month. At a $30/hr recruiter rate that is $1,500/month in labor savings — plus the revenue from additional placements made with that recovered time.
Use the Suretek Workflow Wizard to walk through your exact process, identify your biggest bottlenecks, and get a custom automation plan — no sales call required to get started.